During each academic term, registration is held for all new, currently enrolled, degree-seeking and non-degree seeking students for the following term. Registration sessions consist of Registration and Late Registration (held during the first week of classes for each term/session). Spring Registration begins following midterm for the Fall semester. Summer and Fall Registrations begin following the midterm of the Spring semester. Class listings are available only online through the Class Schedule and Course Catalog Search at https://my.ucf.edu.
Registration is available using the myUCF at https://my.ucf.edu and in the college advising offices. The dates and times for each registration period are included in the “Academic Calendar” online at http://calendar.ucf.edu.
Terms and Credit Hours
The University of Central Florida academic schedule consists of two semesters (Fall and Spring), and the Summer term. The graduation credit value of each course of instruction is stated in terms of credit hours. A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:
- one hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or the equivalent amount of work over a different amount of time; or
- at least an equivalent amount of work as required in paragraph (a) of this definition for academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.
|Undergraduate Enrollment Status
||12 or more
|Less -Than-Half Time
||less than 6
Note: Graduate and post-baccalaureate students please refer to the online Graduate Catalog for enrollment status policies.
Credit Hour Limits
Undergraduate students are limited to 14 credit hours for the Summer term and 17 credit hours for the Fall and Spring semesters. The department chair and college advising office must approve overloads. Overloads may be processed at the college advising offices.
Effective Fall 2009, pursuant to Florida Statute 1009.286, students entering a Florida College System institution or state university for the first time in Fall, 2009, and thereafter, may be subject to the excess hours surcharge for hours exceeding baccalaureate degree program completion requirements. Students should regularly review their degree audits and consult with an academic advisor to make sure they are not enrolling in excess courses. More detailed explanation of the excess hours rule can be found on the University Registrar’s Office website at http://registrar.ucf.edu/excess-hours.
Students beginning Fall Semester 2009 through Summer 2011 will be charged 1.5 times the tuition rate for each credit hour beyond 120% of the required hours of that degree program. Students beginning Fall 2011 through Summer 2012 will be charged two times the tuition rate for each credit beyond 115% of the required hours of that degree program. Students beginning Fall 2012 and beyond will be charged two times the tuition rate for each credit beyond 110% of the required hours of the degree program.
A hold (negative service indicator) may be placed on a student’s records, transcripts, grades, diplomas or registration due to financial or other obligations to the University. Satisfaction and clearance of the hold is required before a release can be given. Students may check for holds on the myUCF system at https://my.ucf.edu under the Student Self Service link. To obtain a release for financial holds, payment to the Cashier’s Office must be made either in cash, credit card, cashier’s check, or money order.
Drop/Swap and Add Policy
Drop/Swap and Add are the periods following initial registration when students may make class schedule adjustments (as listed in the Academic Calendar). Drop/Swap or Add may be done using the myUCF system (https://my.ucf.edu) or in the college advising offices. After the Drop-Swap period, no course may be dropped without being fee liable. Courses meeting for the first time after the end of the Drop/ Swap or Add period may be dropped the next business day in the Registrar’s Office, Millican Hall 161. If a student drops courses for an entire term with the intent of not returning to UCF, they must also drop courses for any future terms or will be fee liable and receive a grade. For withdrawal after the Drop/Swap period, refer to the “Withdrawal Policy” of the Undergraduate Catalog. Please consult the Academic Calendar for Drop, Add, and Withdrawal deadlines.
A student is not automatically dropped or withdrawn from a class for not attending. The instructor cannot add, drop or withdraw a student from a class.
Audit students are those who desire to attend class(es) without receiving academic credit. Regular tuition and fees are assessed for Audit registration. See the “Fee Schedule ” in the “Financial Information” section of the Undergraduate Catalog. Audit registration is on a space-available basis at the prescribed time of Registration or at any time during Late Registration and Drop/Swap and Add when Late Registration fees will apply. Audit requests for students who register prior to this time will be denied. Students may not change to Audit status after Late Registration and Add, but must remain in the course or withdraw through normal withdrawal procedures. New students must be accepted for admission to be eligible to audit a course. Audit forms, available on the Registrar’s website (http://www.registrar.ucf.edu) and in the Registrar’s and college advising offices, must be signed by the instructor and presented to the Registrar’s Office at the time of registration.
UCF Math Placement Test
The University believes that appropriate placement of students into certain course sequences is important to help foster an environment of success. The University administers the UCF Math Placement Test to determine placement into the mathematics course sequence. Students who do not meet prerequisites for mathematics courses are required to take the UCF Math Placement Test and are strongly recommended to complete the UCF Math Placement Test prior to attending Orientation. If the UCF Math Placement Test is not completed prior to Orientation, delays in registration for mathematics courses may result. The UCF Math Placement Test is for placement purposes only and does not award credit. More information about the UCF Math Placement Test is available at http://utc.sdes.ucf.edu/math/.
Senior Citizen Audit
Senior Citizens (60 years of age or older) who have been residents of the State of Florida for at least one year as of the first day of classes may enroll tuition free as Audit students (i.e., no academic credit) on a space-available basis. Forms to be completed include the “Residency Affidavit,” the “Student Health History,” the “Senior Citizen Audit Application” and “Senior Citizen Audit Registration Form” These forms are available in the Registrar’s Office (MH 161) or at the Registrar’s website: http://www.registrar.ucf.edu. It is necessary to complete the required forms during the last hours of registration as noted in the “Academic Calendar” online at http://calendar.ucf.edu. Direct student expenses after the completion of registration include the campus ID card, vehicle registration and textbooks.
State of Florida Employee and UCF Employee Registration
State of Florida employee and UCF employee enrollment into courses for which the employee will seek a tuition waiver will occur on a space available only basis on the last day of Registration each term at the time specified on the “Academic Calendar” online at http://calendar.ucf.edu. For waiver eligibility and application information, please refer to the Student Account Services website at http://www.studentaccounts.ucf.edu/.
Limited Non-Degree Seeking Applicants
This classification allows a student to enroll in selected courses when the student may have no immediate intention of pursuing a degree program. Most opportunities in this status will occur away from the Orlando campus, for courses that are taught out of the regular semester or term cycle, or for special programs mandated by the State of Florida. Successful completion of courses while in this classification does not provide a basis for regular admission at a later date. Programs using the Limited Non-Degree Seeking status include:
- High school Dual Enrollment
- Continuing Education
- Off-campus credit
- Regional Campuses
- Teacher Certification or re-certification
Students registering for classes in the Limited Non-Degree Seeking status are subject to the following regulations:
- Students are required to provide evidence of their educational qualifications for attending classes in order to meet the intent of this enrollment classification;
- Students who have been previously denied admission or disqualified for enrollment are not eligible;
- Non-degree-seeking students are subject to the same rules and regulations as degree-seeking students;
- Registration is permitted on a space-available basis;
- A maximum of 15 undergraduate credit hours or 6 graduate credit hours may be earned as a limited non-degree seeking student;
- International students may not register as non-degree-seeking since immigration regulations prevent foreign nationals from enrolling without admission to a degree or certificate program;
- Limited Non-degree students are not eligible to receive financial aid nor to participate in intercollegiate sports; and,
- Students must complete a Limited Non-Degree Seeking Status Registration Form.
Applicants for limited non-degree-seeking status are subject to applicable provisions of the University’s undergraduate admissions regulation. Students registering in this category should be aware of the limitations of this status and are encouraged to apply for regular admission to the University.
State Tuition Exemption Program (STEP) (National Guard) Registration
State Tuition Exemption Program (STEP-National Guard) students register on a space-available basis only. Registration is on a space-available basis during the last hours of registration as noted in the “Academic Calendar” online at http://www.registrar.ucf.edu/calendar. STEP students must present a “Certification” letter to Student Account Services (MH 109) to receive waiver of eligible fees. Registration before the time specified in the “Academic Calendar” online at http://www.registrar.ucf.edu/ calendar will result in the student being assessed regular fees. The tuition fee waiver cannot be used for courses that require increased costs, including, but not limited to courses offered through the Center for Continuing Education, independent study, supervised research, supervised teaching labs, thesis hours, dissertation, internships, co-ops, practicums, or applied, individualized instruction in music, art, or dance. Eligible members of the active Florida National Guard may receive a waiver of 50% of tuition and material and supply fees.
State University System (SUS) Florida Transient Students
An SUS Transient Student is a student in good standing who is seeking a degree from one of the other Florida public universities (SUS) and desires to take courses with UCF. Students must complete the “SUS Transient Application Form”, which is available online at https://www.floridashines.org. No application fee is required. The “SUS Transient Application Form” must be completed each term and should be completed online or delivered/mailed to the Registrar’s Office (MH 161), by the application deadline noted in the “Academic Calendar” online at http://calendar.ucf.edu. Students should visit the Registrar’s Office website at http://www.registrar.ucf.edu or contact the Registrar’s Office for registration information at 407-823-3100.
UCF Students Attending Another Florida Public Institution
UCF students who desire to attend another Florida Public institution, to earn credit for transfer back into a UCF degree program, as a transient student are encouraged to complete the “Transient Student Form” online, which is available on the Florida Virtual Campus website at https://www.floridashines.org under “College Students” > “Transferring”. Students wanting to attend a Florida private institution or an institution outside the State of Florida may obtain a printed form from the UCF Registrar’s Office. The prior permission of the department, school, and college advising office is required to ensure that the courses attempted at another institution will transfer and meet the UCF Degree/General Education Program requirements.
UCF Students Attending a Non-SUS Institution
A UCF degree-seeking student desiring to earn credit at another college or university for transfer back into a UCF degree program must obtain prior transient approval for specific courses from the Dean or Department Chair of his/her respective college or school. Transient approval of courses to be applied to the UCF General Education Program must be obtained in advance from Academic Services (MH 210). Credit earned without prior transient approval may not be accepted. Plus/minus grades will be transferred for course work earned Fall 2001 and after using UCF’s grade point system. Because of graduation certification, students may not take courses in transient status during the term in which they expect to graduate. A student seeking transient status must complete the “Transient Approval Form,” available from the college or school advising office or at https://www.floridashines.org and must submit the completed, approved and signed form to the Registrar’s Office (MH 161). Transient credit cannot be used to reduce the last 30 semester hour residency requirement for a baccalaureate degree, the last 20 semester hour residency requirement for an Associate of Arts degree, or any departmental residency requirements.
Professional Credentialing or Licensure
If you intend to pursue professional licensure or other credentialing in your state or elsewhere, we advise you to contact the applicable state credentialing authority to familiarize yourself with its specific requirements and determine if your selected UCF program of study meets its academic criteria. You are welcome to contact a UCF program advisor with questions in this regard and we will do our best to assist you in your career planning.
Enrollment and Degree Verifications
Students may obtain their enrollment verification online through myUCF at https://my.ucf.edu. Enrollment certification is free to currently enrolled students. Parents, employers, background checking firms, and other third party agencies may request enrollment and degree verifications online at http://www.degreeverify.org. A fee will be assessed for all such requests. UCF has contracted with National Student Clearinghouse to provide current enrollment and degree verifications online 24 hours a day, seven days a week. National Student Clearinghouse Customer Service is available at 1-703-742-4200, Monday - Thursday, 9:00 a.m. - 7:00 p.m., & Friday, 9:00 a.m. - 5:00 p.m., ET.
The Withdrawal period for each term begins after the Drop/Swap deadline noted in the “Academic Calendar” online at http://calendar.ucf.edu. Students remain fee liable for any courses from which they withdraw unless the university approves a medical withdrawal or late drop (as explained below). Students may withdraw from a course and receive the notation of “W” until the deadline noted in the Academic Calendar. A student may withdraw from courses using myUCF at https://my.ucf.edu, or by visiting the Registrar’s Office (MH 161), certain college advising offices, or a UCF Connect office. Students may withdraw by fax at 407-823-5652. Faxed requests must be received by 5:00 p.m. on the last day to withdraw and must include the student’s identification number, the course(s) from which to be withdrawn and his or her signature. Students may also mail a written request to the Registrar’s Office, P.O. Box 160114, Orlando, FL 32816-0114. This letter must be time-stamped or postmarked before the published withdrawal deadline and must include the student’s identification number, the course(s) from which to be withdrawn and his or her signature. Students seeking to withdraw in person must sign the request and must provide photo identification. The official date of withdrawal is the date the University receives the withdrawal request. Requests received by mail are processed using the postmark as the official date of withdrawal. Withdrawing from courses may have financial aid, NCAA eligibility or international visa consequences. Students should seek appropriate advisement prior to withdrawing from a course. Students who withdraw from courses for an entire term with the intent of not returning to UCF must also drop courses for any future terms. A student failing to withdraw will be fee and grade liable.
A student is not automatically dropped or withdrawn from a course for not attending, nor can an instructor drop or withdraw a student from a course.
When a student cannot complete a course(s) because of pregnancy or sexual violence, the student should contact the Title IX Coordinator at 407-823-1336 immediately and before submitting a withdrawal or drop request (unless the student must submit the request in order to meet the applicable deadline). The Title IX Coordinator will explore whether other options are available to the student (eg. an “Incomplete” grade with an opportunity to finish course requirements after the semester has ended).
Late Drop: Following the close of the Drop/Swap period each term as published in the academic calendar, students withdrawing from courses will incur both grade and fee liability unless the university approves a medical withdrawal or late drop. No drop is permitted after the drop/swap deadline except in exceptional circumstances beyond a student’s control that prevent the student from completing courses. Exceptional circumstances include, but are not limited to, death of an immediate family member, involuntary call to military service, homelessness, or administrative errors created by the University. Unsatisfactory academic performance, change of major, or financial challenges are not acceptable reasons for a drop after the deadline. Late drops are normally for all courses taken in the term. If a student is requesting a late drop from fewer than all courses in which the student is enrolled during a semester (“selective drop”), the student must explain in detail why the exceptional circumstance prevents the student from completing the requirements of certain courses but not others, including providing documentation that supports this explanation. For example, a student who is involuntarily called to active military service may be unable to attend courses but can complete an online course. If approved, a late drop includes a refund of tuition and fees, and the courses will not appear on the student’s academic records. Students must submit the completed petition and provide all supporting documentation for a late drop to Academic Services (MH 210) within six months of the end of the term for which the late drop is sought, as stated in Board of Governors policy. No late drop petitions are accepted past the six-month submission deadline. The Medical Withdrawal process, rather than the Late Drop process, should be used for medical conditions serious enough to prevent a student from meeting course requirements for the remainder of the semester.
Late Withdrawal: No withdrawal is permitted after the withdrawal deadline as published in the academic calendar except in extraordinary circumstances beyond the student’s control that prevent completion of courses. Extraordinary circumstances include, but are not limited to, being the primary caretaker of an immediate family member who is seriously ill or injured, or a mandated employment transfer. Unsatisfactory academic performance is not an acceptable reason for withdrawal after the deadline. A late withdrawal is usually for all courses in the semester (“full withdrawal”). If a student is requesting a withdrawal from fewer than all courses in which the student is enrolled during a semester (“selective withdrawal”), the student must explain in detail why the extraordinary circumstances prevent the student from completing the requirements of certain courses but not others, including providing documentation that supports the explanation. If a late withdrawal is approved, grades of Withdrawn Passing (WP) or Withdrawn Failing (WF) will be recorded as assigned by the instructor(s) of the course(s). A grade of “WF” will affect the calculation of the student’s Grade Point Average. A grade of “WP” will not affect the calculation of the student’s Grade Point Average. If approved, a late withdrawal does not refund tuition, and/or the student is still fee liable for the late withdrawn courses. Students must submit the completed petition and provide all supporting documentation for a late withdrawal to Academic Services (MH 210) within one year of the end of the term for which the late withdrawal is sought. No late withdrawal petitions are accepted past the one-year submission deadline.
Medical Withdrawal: A medical withdrawal is intended for a student whose own medical condition (physical or psychological) prevents the student from completing course(s) and the condition is serious enough to substantially limit one or more major life activities such as caring for one’s self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, eating, sleeping, standing, lifting, bending, reading, concentrating, thinking, communicating or working. Students seeking to request a medical withdrawal should contact Academic Services as soon as possible after the need for the medical withdrawal arises. All required forms must be submitted to initiate the review process. The student’s medical and/ or psychological provider(s) provides the University with the appropriate medical documentation using the forms provided by Academic Services. Medical withdrawal petitions must be well documented.
A medical withdrawal is usually for all courses in a semester (“full medical withdrawal”). If a student is requesting a medical withdrawal from fewer than all courses in which the student is enrolled during a semester (“selective medical withdrawal”), the student must document why the medical condition prevents the student from completing the requirements of certain courses but not others, including providing medical documentation that supports this explanation. For example, a student who is suffering from a leg injury may be unable to perform in a dance course but able to complete online courses. Once a determination is made for fewer courses, the student cannot amend the request at a later date or request a retroactive withdrawal.
The medical condition should have arisen during the given semester from which withdrawal is sought. If the student was aware of the medical condition prior to beginning of the semester, the student must provide medical documentation demonstrating that there was a change in the condition during the semester that resulted in the student’s inability to meet course requirements.
Medical withdrawals for consecutive semesters will not be approved for the same medical condition.
After a full medical withdrawal, the university expects a student will not enroll at the University in the semester immediately following the semester from which the student has medically withdrawn but will use that time to address the medical condition. When the University is able to determine that the condition is likely to continue to prevent the student from completing course requirements in subsequent semesters, the University may place the student on medical hold. If a medical hold has not been placed, it is the student’s responsibility to decide, given the medical condition, whether to enroll or maintain enrollment in semesters following the semester from which the student has medically withdrawn. Students are encouraged to contact Student Accessibility Services well before a subsequent semester begins to explore possible accommodations if necessary. If a medical hold has been placed, it is the student’s responsibility to drop all courses for future semesters until the medical hold is removed or be fee and grade liable. Additional information about medical holds and the process by which medical holds may be removed is available from the Academic Services office.
Students must submit a completed petition for a medical withdrawal to Academic Services with all supporting documentation from both (if applicable) medical and psychological providers that supported a student’s care within six months of the end of the semester for which the medical withdrawal is sought. If a medical withdrawal is approved, a grade of “WM” (withdrawal due to medical reason) will be recorded for each affected course. If an approved medical withdrawal is submitted within one year (but after six months) of the end of the term for which the medical withdrawal is sought, a “WM” grade will be recorded for each affected course but no tuition refund will be provided. A “WM” grade will have no effect on the Grade Point Average. An approved medical withdrawal will include tuition refund only if the completed petition was submitted to Academic Services before the six-month submission deadline, as mandated by the Board of Governors policy. No medical withdrawal petitions are accepted past the one-year submission deadline.
When the physical or psychological condition at issue is related to pregnancy or sexual violence, the student should contact the Title IX Coordinator at 407-823-1336 immediately and before submitting a Medical Withdrawal request (unless the student must submit the request in order to meet the applicable deadline). The Title IX Coordinator will explore whether other options are available to the student (eg. an “Incomplete” grade with an opportunity to finish course requirements after the semester has ended). Academic Services officials who receive a medical withdrawal request related to pregnancy or sexual violence must notify the Title IX Coordinator immediately.
Appeal: Students whose academic record change petition has been denied have the right to appeal the decision to the Admission and Standards Committee. All documents supporting the appeal must be submitted within 30 days from the date of notification of the denial. The appeal must be based upon new or missing evidence not previously presented. Simply disagreeing with the decision is not grounds for an appeal.
The University uses an alphabetic system to identify student grades and other actions regarding student progress or class attendance. Beginning Fall 2001, a plus/minus grading system became effective, with a grade point equivalent per semester hour as follows:
||Grading Points Per Semester Hour of Credit
|NC - No Credit
*Available only in CHM 1032 , CHM 2040 , CHM 2041 , CHM 2045C , CHS 1440 , ENC 1101 , ENC 1101H , ENC 1102 , ENC 1102H , MAC 1105CH, MAC 1105H, MAC 1114C , MAC 1140C , MAC 1140H, MAC 2147 , MAC 2233 , MAC 2241, MAC 2253 , MAC 2281, MAC 2281H, MAC 2311C , MAC 2311H , MAT 1033C , and STA 2014C . In these classes NC replaces the use of D+, D and D-.
||Repeated Course (Grade Forgiveness, multiple attempts)
||Repeated course (Latest Attempt)
||No grade reported by instructor (followed by grade)
||Repeated Course (Not Grade Forgiveness)
||Repeated course (Grade Forgiveness)
||Satisfactory (w/credit)/Satisfactory Progress (Research, Thesis, or Dissertation)
||(followed by grade) Subsequently repeated (no credit)
||Unsatisfactory (no credit)
||Health Form Withdrawal
||Audit (no credit)
The designation of “N” will be assigned temporarily by the Registrar’s Office only in the case when a grade has not been submitted by the instructors by the grade submission deadline. The designator will be replaced by the earned letter grade at the earliest opportunity in the term that immediately follows and prior to graduation. The “N” designator may not be assigned by the instructor.
In the event of academic dishonesty, instructors may assign a Z in front of a final course grade on a student’s academic record. For further information regarding the addition, removal and appeals process of the Z designation, see http://z.ucf.edu/.
The Grade Point Average (GPA) is the average number of grade points per semester hour attempted. GPA is computed by dividing the total number of grade points assigned by the total number of credit hours attempted, less hours resulting from NC, W, WP, and I grades. GPA is recalculated after each term; for Summer GPA is recalculated only after all Sessions and end of term. The GPA for graduation requirement is a minimum UCF 2.0 (“C”).
Example: A student has completed 13 credit hours for a given term. To calculate the Term GPA:
- Multiply the number of credit hours per course by the number of grade points per grade. Then add each amount to arrive at the total number of grade points earned for that term:
| Course #1
||3 credit hours X 3.25 grade points
|+ Course #2
||3 credit hours X 3.75 grade points
|+ Course #3
||4 credit hours X 4.00 grade points
|+ Course #4
||3 credit hours X 3.00 grade points
||13 credit hours
||46 total grade points
- Divide the total number of grade points by the total number of credit hours earned that term:
46.00 total grade points / 13 credit hours = 3.54 GPA for that term.
UCF Cumulative GPA. If prior to this term the student had earned a total of 162 grade points for a combined 54 term hours of coursework, his or her cumulative grade point average entering this term would be 162/54= 3.00. Including this term of coursework, the cumulative grade point average would be (162 + 46) / (54 + 13) = 3.10.
A grade of “I” (Incomplete) may be assigned by the instructor when a student is unable to complete a course due to extenuating circumstances, and when all requirements can be completed in a short time following the end of the term. It is expected that the student will have completed a majority of the course. When an instructor assigns an “I” grade for a course, the student is notified through email about the grade. The student is responsible to arrange with the instructor for the completion of the requirements of the course. Effective with Incomplete grades assigned in the Fall semester 1997 and thereafter, a student cannot graduate from the University with an “I” on the transcript. The Incomplete must be changed within one year of the last day of the term attempted or prior to graduation from the University, whichever comes first. Unresolved Incomplete grades automatically will be changed to “F” by the Registrar’s Office. Unresolved “I” grades in courses graded with “S” or “U” will be converted to “U.”
A grade change is the change of any originally assigned grade to another grade, including grades of “I” and grades earned by administrative withdrawals. GPA is recalculated after the grade change. Grade changes other than medical withdrawals and approved Incomplete Grades will be considered only during the term immediately following the one in which the grade was assigned, except that grades assigned during the Spring semester may be changed during either the following Summer term or Fall semester. The dean of the college or school or the dean’s designee must approve a change in grade. A grade will not be changed after a degree has been conferred. The Registrar will change a student’s academic standing if necessitated by a change of grade, except in cases of academic suspension. If a student is suspended, the Admissions and Standards Committee may review the suspension and readmit the student if the Committee decides readmission is warranted.
Grades are available from myUCF at https://my.ucf.edu.
Attendance, Absences, or Unsatisfactory Work
Under University policy, students are not authorized to attend class unless they are on the class roll or have been approved to audit and have paid audit fees. Students are responsible for satisfying the entire range of academic objectives as defined by the course instructor and ensuring that their class work and attendance are satisfactory. Students should understand that attendance policies and procedures vary among instructors and academic units, and they must observe any special attendance regulations stipulated by their college, school, department, program, or instructor. Reasons for acceptable absences may include illness, serious family emergencies, special curricular requirements (e.g., judging trips, field trips, professional conferences), military obligations, severe weather conditions, and religious holidays.
Students also should be excused for participation in official University-sponsored activities, such as music performances, athletic competition, or debate. Students chosen for such events including intercollegiate athletics, band, choir, and academically related programs shall be listed on a “Program Verification” form. Program Directors shall provide each student with a copy of this form. It is the student’s responsibility to present a copy of this form to the faculty member(s) responsible for the class from which the student will be absent. This verification is to be provided prior to the class period whenever possible and no later than the first class following the event. A copy of the form listing students selected to represent the University and signed by the Program Director shall be filed with the Office of Student Rights and Responsibilities (FC 155). If further verification is needed, contact the Office of Student Rights and Responsibilities (FC 142; 407-823-6960) or, for athletic events only, Academic Services for Student-Athletes, Wayne Densch Sports Center, 103A; 407-823-5896.
Absences from classes for court-imposed legal obligations (e.g., jury duty and subpoenas) must be excused. The student may offer other sound reasons. When absences threaten a student’s satisfactory completion of a course, the instructor may report the absence to the appropriate Dean of the student’s college/school and may choose to call upon the college/school office to request additional information and insight into the significance of or reason for the absences.
Students are responsible for maintaining classroom decorum appropriate to the educational environment. When the conduct of a student or group of students varies from acceptable standards and becomes disruptive to normal classroom procedures, the instructor has the authority to remove the offending party from the room and refer the student to the Office of Student Conduct (FC 142) for disciplinary action.
In the event of academic dishonesty, faculty members may assign a Z in front of a final course grade on a student’s academic record. For further information regarding the addition, removal and appeals process of the Z designation, see http://z.ucf.edu/.
Students are subject to federal and state laws and local ordinances as well as regulations prescribed by the University of Central Florida and the Florida Board of Governors. The breach or violation of any of these laws or regulations may result in disciplinary action. Detailed conduct regulations and procedures are presented in The Golden Rule.
A person applying for admission to UCF who has had prior criminal conduct, pending criminal charges, and prior educational misconduct (including traffic violations that resulted in a fine of $200 or more) may have the circumstances of the case reviewed by the Office of Student Rights and Responsibilities (FC 227) to consider eligibility for admission.
It is the practice of the University of Central Florida to reasonably accommodate the religious observances, practices, and beliefs of individuals in regard to admissions, class attendance, and the scheduling of examinations and work assignments. A student who desires to observe a religious holy day of his or her religious faith must notify all of his/her instructors at the beginning of the term to be excused from classes to observe the religious holy day.
The student will be held responsible for any material covered during the excused absence but will be permitted a reasonable amount of time to complete any work missed. Where practicable, major examinations, major assignments, and University ceremonies will not be scheduled on a major religious holy day.
Students who are absent from academic or social activities because of religious observances will not be penalized. A student who believes that he/she has been unreasonably denied an educational benefit due to his/her religious belief or practices may seek redress in accordance with the Student Grievance Procedure, as listed in The Golden Rule.
Students will be classified by level, on the basis of credit hours satisfactorily earned as follows:
Freshman: 0-29 credit hours
Sophomore: 30-59 credit hours
Junior: 60-89 credit hours
Senior: 90 or more credit hours, prior to completion of baccalaureate requirements
Any student enrolled in courses, regardless of course level (except one working toward another baccalaureate degree), who has a baccalaureate degree but has not been admitted to a graduate program. All post-baccalaureate students are considered as non-degree undergraduates for all University policies and procedures.
Any student enrolled in graduate courses who has been admitted to a graduate program.
Other Student Classifications:
A student registered for any credit course who is not seeking credit.
A student enrolled in the Center for Cooperative Education and Applied Learning Program remains a registered student during all off-campus assignment semesters. Furthermore, there is no lapse in continuity in the co-op academic calendar: a co-op student either is on assignment or attending class during each term.
A student of demonstrated academic ability who does not meet the regular requirements for admission (Early Admission, non-degree seeking, transient, and auditor).
A student who applied before the deadline and who is permitted to register and attend class pending completion of the admission file.
Students temporarily registered (for one term) at UCF with the approval of another university or college where they are regularly enrolled, or a UCF student temporarily in attendance at another university or college, with the approval of UCF. A UCF student may not be enrolled as a Transient student in another institution during the term in which the baccalaureate degree or the A.A. degree is to be awarded.
Limited Non-Degree Seeking:
A student earning credit but not enrolled in a degree program.
A student entering from a regionally unaccredited high school, college, or university may be admitted on provisional status where appropriate. By obtaining a minimum 2.0 GPA (“C” average) at the end of the first term of attendance, the provisional status will be removed. Earning less than a “C” (2.0) average the first term would result in disqualification.
President’s Honor Roll Certificate (Full-Time Award)
The President’s Honor Roll Certificate (Full-Time Award) is awarded in recognition of scholastic honors to degree-seeking undergraduate students who maintain a 4.0 GPA, complete 12 or more hours, excluding satisfactory/unsatisfactory course work, and did not earn any “I,” “U,” “N,” “NC,” or “WF” grades during a given term.
President’s Honor Roll Certificate (Part-Time Award)
The President’s Honor Roll Certificate (Part-Time Award) is awarded in recognition of scholastic honors to degree-seeking undergraduate students who maintain a 4.0 GPA in two consecutive part-time terms. The student must complete at least 15 hours, with no more than 11 in each consecutive term, excluding satisfactory/unsatisfactory course work, and not earn any “I,” “U,” “N,” “NC,” or “WF” grades during a term. Hours utilized in the awarding of a President’s Honor Roll Certificate may not be utilized in the determination of a subsequent certificate.
The Dean’s List is compiled in recognition of scholastic honors to degree-seeking undergraduate students who earn a minimum 3.4 GPA, complete a minimum of 12 credit hours, earn no grade less than “C” (2.0) and no “I,” “U,” “N,” “NC,” or “WF” grades during a term.
Baccalaureate Honors and Diplomas
The University shall confer baccalaureate honors recognition on those students who have completed a minimum of 48 credit hours at UCF and who:
- Attain an overall grade point average (this includes transfer credit) that is in the upper 10 percent of the range established by all students graduating in the same college/school during the previous two years;
- Attain at least a 3.20 overall grade point average; and,
- Honors awarded will be:
Summa Cum Laude for those students in the upper 2.5 percent
Magna Cum Laude for those students in the upper five percent, but not in the upper 2.5 percent
Cum Laude for those students in the upper 10 percent, but not in the upper five percent
Records for the term of graduation are incomplete at the time the Commencement Program is printed. Identification of these students at graduation, therefore, is presumptive of honors and not conclusive, since final term grades may result in changes in relative rankings.
Consult the Academic Honors list at http://commencement.ucf.edu/file/104/graduating-honors-cut-off.pdf for the most up-to-date UCF Honors minimum GPA requirements.
Diplomas are mailed six to ten weeks after Commencement to the address indicated in the online “Intent to Graduate.”
Honors in the Major
Please see “Honors in the Major ” in The Burnett Honors College portion of the Undergraduate Catalog.
Grades in Repeating Courses
Concerning grades in repeated courses, UCF will apply the best grade of the first two attempts for the same course when grade forgiveness is not used. If a student chooses to enroll in a course for a third time, or more, he/she will be subject to paying the repeat surcharge. Regardless of whether the grade earned is better, worse, or the same as previous attempts, the grade earned in the last attempt, in a sequence of three or more attempts, will be the grade applied toward the degree and program requirements.
All attempts for the course will be recorded on the student’s transcript and will be part of the GPA calculation unless there is an approved grade forgiveness. In the case of grade forgiveness, all grades will be recorded but the GPA will be calculated in accordance to the Grade Forgiveness policy. See the Grade Forgiveness policy in this catalog and information located at http://registrar.ucf.edu/grade-forgiveness.
Attempted courses will impact excess hours in accordance to Florida Statute 1009.286. Students are strongly encouraged to carefully review information on excess hours in this catalog or at http://registrar.ucf.edu.
Grade Forgiveness offers a student the opportunity to retake a course and earn a second grade that will be substituted for the previous grade. Students may apply for Grade Forgiveness online at https://my.ucf.edu > Student Self Service > Student Center. Requests must be submitted no later than the last official day of class, according to the Academic Calendar, for the term/session in which the student has registered for the course being repeated. Consult the web calendar at http://calendar.ucf.edu. The following policies apply:
- Grade Forgiveness is limited to two courses;
- Grade Forgiveness may not be used twice for the same course;
- Grade Forgiveness will only be awarded if the original and repeated courses both are taken at UCF;
- Grade Forgiveness can only be requested for a course in which the original grade was a “C-” or lower. Should a student need to repeat a course due to a degree program requirement that necessitates a grade higher than a “C,” the student can request a Grade Forgiveness exception from the Registrar’s Office. The exception must be approved by the student’s academic advisor prior to submission to the Registrar’s Office.
- All grades will remain on the student’s official transcript. The original course grade will be marked with a “T” to indicate that the course subsequently has been repeated, or a note describing the initial attempt, and the repeat course grade will be marked with an “R.” The original grade will appear on the transcript but only the repeated course grade will be calculated into the GPA or meet degree requirements;
- If it is determined that the student is ineligible for Grade Forgiveness, neither a refund of fees nor automatic withdrawal from the course will be made. In addition, if the student is ineligible, the two grades will be averaged for the calculation of the GPA;
- If a student applies for Grade Forgiveness and later withdraws, receives an “I” grade, or receives an “NC” grade in the course, the attempt will count as one of the allotted Grade Forgiveness attempts. An approved medical withdrawal or late drop will not count against one of the allotted Grade Forgiveness attempts;
- Grade Forgiveness granted as part of an Associate in Arts or a specific statewide articulated Associate in Science degree transferred from a Florida College System institution or State University will count against the allotted Grade Forgiveness attempts;
- Due to the two-course limit, a student who has repeated two or more courses at a Florida College System institution or State University and included those courses in the transfer of an AA or a specific statewide articulated AS degree will not be granted any Grade Forgiveness at UCF;
- Grade Forgiveness awarded within a bachelor’s degree from a Florida State System institution is not honored at UCF. UCF’s Grade Forgiveness policy may not be honored by other colleges, universities, professional schools, or national testing associations.
- Grade Forgiveness awarded for repeated courses will not retroactively alter any previous academic action (i.e. academic probation or disqualification). In addition, no academic records can be altered after a student graduates;
- Grade Forgiveness is not retroactive and, therefore, may not be used for a course repeated before Fall 1981. If a student who repeated a course at UCF before 1981 and did not use the previous forgiveness policy may repeat the course again. In this case, the lower of the previous two grades will be forgiven. This special circumstance is the only one in which a student will be allowed to repeat a course more than once; and,
- With prior approval from the Dean’s office in which the course is offered, a student can only substitute a course different from the original one if: 1) the substitute course reflects a change in prefix, number, hours, or title but not in substance; or 2) the substitute course replaces a course no longer offered by UCF. In this case, the student must submit the paper version of the Grade Forgiveness Form which can be obtained at the Registrar’s Office (MH 161).
Repeated Enrollment in Same Course: Beginning Fall 1997, a student enrolled in the same undergraduate college credit course more than twice shall pay matriculation at 100% of the full cost of instruction (Non-Florida Resident rates).
All academic actions are shown on myUCF at https://my.ucf.edu and on the transcript. The action is generated due to course completion. Changing a course grade does not necessarily change academic action. An exception may be made when an error is committed and is so stated by the instructor on the “Change of Grade Request Form.”
Good standing indicates only that the student is meeting the minimum academic standard for retention by the University (minimum term GPA, 2.0). To meet graduation requirements, however, the student must have a minimum UCF GPA of 2.0.
Action taken when a student’s UCF cumulative GPA drops below 2.0. Academic Probation will continue until the current term and UCF cumulative GPA reach 2.0 or better.
First-time-in-college students may be admitted on Academic Probation at the discretion of the Undergraduate Admissions Office or the Admissions and Standards Committee. Transfer students may be admitted on Academic Probation at the discretion of the Undergraduate Admissions Office or the Admissions and Standards Committee. Academic Probation is intended to inform students making unsatisfactory progress of their need to alter study habits and seek additional counseling. Early recognition will indicate to the student the possible jeopardy to academic goals and will also allow an opportunity to demonstrate acceptable performance.
Disqualified (First Suspension)
A student on Academic Probation is Disqualified upon failure to achieve a minimum 2.0 GPA during the subsequent term. A student who is Disqualified may not enroll at the University for two semesters following disqualification. Readmission after two semesters is not automatic. Disqualified students are required to have completed the Florida AA degree, or have completed UCF’s general education program and Gordon Rule requirements, before petitioning for readmission. A Disqualified student must submit an application for Readmission supported by a letter documenting the reasons for previous academic difficulties, clear evidence of satisfactory academic performance since leaving the university, and plans for achieving a GPA of 2.0 or better. A disqualified student is limited to petition for readmission once per year (365 days). The total record will be reviewed and action on readmission will be taken by the University Registrar. Any Disqualified student whose UCF grade point deficiency is equal to or greater than 30 grade points is not eligible for readmission. For readmission purposes only, “grade point deficiency” is defined as the number of UCF credit hours earned with a “B” (3.0 GPA) grade that a student requires to raise his or her UCF grade point average to 2.0.
Exclusion (Second Suspension or more)
A student readmitted following Disqualification who fails to achieve a minimum 2.0 Term GPA is excluded from the University. Exclusion is most serious and students are not eligible for readmission after Exclusion. An individual who has been Excluded will not be considered for readmission, and may not appeal any failure to be readmitted following Exclusion.
Earning Credit While Disqualified
A student disqualified while a freshman or sophomore who subsequently receive an A.A. degree with a minimum “C” average (2.0 GPA) on all college work attempted from a Florida College System institution has the right to appeal for readmission, in accordance with standard University policies. However, readmission is not guaranteed, and the student seeking readmission will be required to follow all academic regulations and procedures associated with readmission after suspension.
A student must apply for readmission to the Registrar’s Office (MH 161) if:
- the student has not enrolled at UCF for two consecutive semesters (not including the Summer term);
- the student has been academically suspended from UCF;
- the student failed to enroll or withdrew from all classes during the readmitted term; or,
- the student has previously attended, or is currently enrolled at UCF, as “degree-seeking” and desires to pursue a second bachelor’s degree.
The application deadline for readmission is as follows: for Summer, April 1; for Fall, July 1; and for Spring, November 1.
Readmission Following Non-Enrollment for Two Consecutive Semesters
The student must complete and submit the “Readmission Application Form,” available on https://my.ucf.edu. Log on to myUCF using your student ID and password and then go to Student Self Service > Student Center. Once on the Student Center page, go to the “Other Academic…” dropdown menu and scroll down to “Readmission Application.” If the student has attended another regionally accredited institution since leaving UCF, the student must request an official transcript be sent to the Registrar’s Office. If the student was previously admitted to a UCF limited-access program, the student will be placed in pending status for that major and must apply to the College for readmission to the program. Plus or minus grades will transfer for course work earned Fall 2001 and after using UCF’s grade point system.
Readmitting students classified as a “Florida resident” during the last term at UCF who have resided outside of the State of Florida for one year may not be eligible for readmission as a Florida resident for tuition purposes. Students approved for readmission may be classified as a non-resident for tuition purposes and must submit documentation to the Registrar’s Office establishing his or her eligibility for Florida residency for tuition purposes. For eligibility requirements, refer to ‘Florida Residency for Tuition Purposes ’ within “Financial Information” of the Undergraduate Catalog.
Any readmitted student whose UCF GPA is less than 2.0 at the time of the last enrollment at the University will be readmitted on “Academic Probation.”
All applicants seeking readmission who have attempted course work at another regionally accredited institution since last attending the University will be required to be in “Good Standing” (minimum 2.0 GPA) at the last institution attended with no allowance for grade forgiveness and must be eligible to return to the last institution attended.
Readmission Following Suspension: Disqualification, with a Grade Point Deficiency of Less than 30 Grade Points
A student who has been academically Disqualified by UCF (with a grade point deficiency less than 30 grade points) who has completed the two term academic suspension period may petition for readmission by submitting the “Readmission Application Form” to the Registrar’s Office. For readmission purposes only, grade point deficiency is defined as the number of UCF credit hours earned with a “B” (3.0 GPA) grade that a student requires to raise his or her UCF grade point average to 2.0. A student’s grade point deficiency is calculated when the student applies for readmission. The petitioning student must satisfy the following requirements before a decision will be made:
- Submit a written statement indicating the reason for the previous academic difficulties and a plan for ensuring success in future terms:
- The written statement should be limited in length to one typed page; it must be signed and dated, and include the student’s UCF Personal Identification Number (PID).
- A “Readmission Application Form” not accompanied by the required written statement will not be reviewed;
- Contact the Registrar’s Office for information specific to readmission following disqualification. Please note that a plan to complete the program of study from your intended major’s department/ school/college may be required as part of the readmission application packet. Until removed from probationary status following readmission, a student will not be allowed to change majors unless prior approval is authorized by all departments/schools/ colleges offering the student’s current field of study and the field of study to which the student is seeking the change; and
- Submit to the Registrar’s Office official transcripts from all other schools attended during suspension (if applicable).
The Registrar’s Office will review the readmission application only when it receives all of the documents listed above. A student denied readmission by the Registrar’s Office has thirty (30) days from the date of the denial to appeal that decision to the Admissions and Standards Committee. See ‘Right of Appeal’ below for details. Disqualified students are limited to one readmission appeal during the disqualification period.
Readmission Prior to Completion of the Required Suspension
A student who has been academically Disqualified by UCF who has not completed the academic suspension period is not eligible for readmission to the University. Students may appeal for an exception to this policy to the Admissions and Standards Committee. See ‘Right of Appeal’ below for details. Disqualified students are limited to one readmission appeal during the disqualification period and one appeal per 12-month period following the disqualification period.
Readmission Following Suspension: Disqualification (with a Grade Point Deficiency of 30 or more Grade Points)
Students who are disqualified (with a grade point deficiency of 30 grade points or more) are not eligible for readmission to the University. The Registrar’s Office will deny readmission to ineligible students. A student denied readmission by the Registrar’s Office has thirty (30 days) from the date of the denial to appeal that decision to the Admissions and Standards Committee. See ‘Right of Appeal’ below for details. For readmission purposes only, grade point deficiency is defined as the number of UCF credit hours earned with a “B” (3.0 GPA) grade that a student requires to raise his or her UCF cumulative grade point average to 2.0. A student’s grade point deficiency is calculated when the student applies for readmission. A student must remain on readmission plan until removed from probationary status following readmission, a student will not be allowed to change majors unless prior approval is authorized by all departments/schools/colleges offering the student’s current field of study and the field of study to which the student is seeking the change.
Dropping or Withdrawing During Readmitted Term
Disqualified or excluded students who drop or withdraw from all courses during the readmitted term for whatever reason must apply for readmission.
Limitations on the Number of Readmission Appeals
Disqualified students are limited to one appeal for an exception to University policy to the Admissions and Standards Committee during the disqualification period and one appeal per 12-month period following the disqualification period.
Excluded students are not eligible to appeal for an exception to University policy to the Admissions and Standards Committee.
Non-Academic Admission Clearances
According to the Florida Board of Regents Rule 6C-6.001(2) “…If determined not to be in the best interest of the University to admit an applicant because of past misconduct the University may do so.”
This authorizes universities to refuse readmission to applicants due to past misconduct. The University further requires the Vice President of Student Development and Enrollment Services or his/her designee to review all applications disclosing information regarding any prior criminal conviction or conduct problem at another institution and to make a decision as to whether the admission of this applicant will be in the best interest of the University. This statement describes the procedure and assigns responsibility for the review of these applications for admission. Applicants who fail to disclose any prior criminal conviction or conduct problem at another institution and such fact is subsequently discovered by the University shall be denied admission or readmission, or other academic and/or disciplinary action up to and including expulsion.
There is no appeal of the University’s decision not to admit or readmit a student based on past misconduct. According to the Florida Administrative Code 6C-6.001(4): “Applicants denied admission shall be given notice of the denial within a reasonable period of time following the decision. Upon the applicant’s written request, the University shall provide the reasons for the rejection in writing.”
Admissions and Standards Committee
The Admissions and Standards Committee is a reporting committee of the Faculty Senate. Its membership includes faculty and non-faculty representatives of the faculty Senate, several academic colleges, the Division of Student Development and Enrollment Services, and Student Government Association. The Admissions and Standards Committee meets regularly to consider appeals from: 1) persons denied admission; 2) students denied readmission; and 3) student appeals of University academic actions, policies or standards. All decisions rendered by the Admissions and Standards Committee are final. Decisions can only be appealed in the event new evidence or information has been determined by the Chair of the committee to be relevant and is subsequently approved for further committee review.
Right of Appeal
A student who has been denied readmission has thirty (30) days from the date of the denial to appeal to the Admission and Standards Committee. The appealing student must satisfy the following requirements before the Registrar’s Office will forward the appeal to the Committee:
- Complete the “Application for Readmission as an Exception to University Policy Form,” available at the Registrar’s Office (MH 161);
- Prepare a written statement specifying the extenuating circumstances that led to their poor academic performance or academic dismissal.
- The written statement should be limited in length to one typed page; it must be signed and dated, and include the student’s UCF Personal Identification number (PID).
- An “Application for Readmission as an Exception to University Policy” form not accompanied by the required written statement will not be forwarded to the Admissions and Standards Committee;
- Provide documents which support and/or verify the extenuating circumstances (if applicable);
- Supply official transcripts from all other schools attended during the suspension (if applicable);
- Order one official copy of the UCF official transcript ($10 per copy). The Registrar’s Office will forward this transcript to the Admissions and Standards Committee;
- Submit one stapled packet of appellant materials to the Registrar’s Office (MH 161) by 12:00 p.m. (noon) Monday prior to the scheduled Admissions and Standards Committee meeting. The packet must contain the following documents, arranged in the following order:
- A completed “Application for Readmission as an Exception to University Policy Form”;
- Written statement indicating the extenuating reasons for the previous academic difficulties and a plan for ensuring success in future terms;
- Any supporting documentation as directed by the college, school or other University personnel;
- Any additional supporting documentation (optional); and,
After a thorough evaluation of both the appeal and all required supporting documentation, the Admissions and Standards Committee will render a decision. The decision of the committee will be based upon university readmission policy and information presented in the appeal. Decisions are final, and there is no appeal beyond the committee. If a student feels there is new or missing evidence that was not available at the time of the original appeal, submitted to the Chair of the Admissions and Standards Committee for further consideration. Simply disagreeing with the committee’s decision is not grounds for reconsideration.
Disqualified (with a Grade Point Deficiency of 30 or more Grade Points) and Excluded students are not eligible for readmission to the University and have no right to appeal for an exception to University policy to the Admissions and Standards Committee.
Academic Amnesty Program
Effective Fall 2004, the Academic Amnesty Program provides undergraduate students who are not eligible for readmission for academic reasons the opportunity to readmit to UCF after five or more years of separation. This program allows the student to nullify up to two consecutive terms worth of UCF coursework from his or her UCF grade point average. Students may not select specific courses within the two identified terms. If the student satisfactorily completes the Academic Amnesty Program, the University will remove from the student’s UCF GPA all UCF coursework for which the student enrolled during the selected consecutive terms. While grades nullified by satisfactory completion of the Academic Amnesty Program are not used in calculating the student’s UCF GPA, all course work will remain part of the student’s permanent record.
To apply for entrance into the Academic Amnesty Program, the student must:
- Gain the written support for the Academic Amnesty Program from the student’s college or school and present to the Admissions and Standards Committee an academic plan of action approved by the college advising office. This plan will include the following:
- The specific terms of the student’s academic history to be nullified by satisfactory completion of the Academic Amnesty Program;
- Approved courses in which the student will enroll during the two terms that comprise the Academic Amnesty Program;
- Any additional requirements mandated by the college advising office (i.e., academic advising or mentoring, required tutoring or academic support services, etc.); and,
- Complete and submit an Academic Amnesty Agreement to the Admission and Standards Committee.
- The UCF Admissions and Standards Committee will determine a student’s eligibility for entrance into the Academic Amnesty Program.
Athletic Eligibility and Retention Committee
The Athletic Eligibility and Retention Committee (AERC) has oversight of the athletic participation of students who engage in intercollegiate athletics. It relies on information gathered from the Office of Athletic Compliance, the Office of Academic Services for Student-Athletes, coaches and the individual student. Student-athletes who desire to continue their athletic participation while being on academic probation must have the written support of their coach, complete a written document stating their methods and dedication to improve their level of academic achievement and the approval of the AERC. The committee shall review each applicant’s academic potential and current status and determine conditions for the individual’s degree of continued participation in intercollegiate athletic activities.
To change the legal name maintained on the student’s official UCF record, the student must submit a completed “Change of Name” form and supporting documentation to the appropriate UCF office. Attach to the form a copy of a legal name change document (e.g., marriage certificate, divorce decree, etc.). Undergraduate students must submit the form to the Registrar’s Office (MH 161). Graduate students must submit the form to the Graduate Studies Office (MH 230). Current UCF employees and those students who have been UCF employees within 12 months of the date the name change is requested must submit the form to the Human Resources Office (12565 Research Parkway). The “Change of Name” form is available from the Registrar’s Office at MH 161 or online at http://www.registrar.ucf.edu.
In addition to legal name changes, the University provides students the option for a Preferred Name. Students wishing to establish a preferred name option may accomplish this by submitting the Change of Name Form to the Registrar’s Office.
Address and Email Changes
The student’s address is initially obtained from the “Application for Admission or Readmission.” It is the students’ responsibility to make appropriate changes to the address online at myUCF as they occur. Address and email changes also can be made by writing the Registrar’s Office, P.O. Box 160114, Orlando, FL 32816-0114 or fax to 407-823-5652. Written requests must be signed and the student identification number provided.
Requests for official transcripts must be made online via myUCF (https://my.ucf.edu). Telephone and email requests are not accepted. Transcripts cannot be released if there is a hold due to a financial obligation to the University. Requests may be made for immediate delivery or the request can be held until final semester grades have been posted or a degree has been awarded. Students have the option to upload an attachment to be sent with their transcript as well.
Transcripts may be sent via email as a PDF or via postal mail or FedEx on paper. The charge is $15 per transcript unless it is held for pick up, which carries a $10 charge. A transcript that is requested for pick up may be obtained either from Main Campus or one of the Regional Campus locations. Transcripts not claimed within 30 days of printing will be destroyed and must be re-ordered. PDF transcripts that have not been downloaded within 30 days will expire and must be re-ordered.
For additional information, please review the website: http://registrar.ucf.edu/transcript-request.
Third Attempt Course Repeat Surcharges
All students enrolled in undergraduate courses for the Fall 1997 term and beyond are subject to an additional surcharge fee when they enroll in the same undergraduate college credit course three or more times. Completed courses, withdrawals, and courses with incomplete grades are counted as attempts, including courses repeated in order to raise the GPA or to achieve a specific grade. Courses that specify they may be repeated for credit are exempt. Students seeking exemptions for extenuating circumstances or financial hardship may submit a written petition with documentation to the Fee Appeals Committee, Student Account Services (MH 109).
Exemptions to the third attempt surcharge will be considered through a Fee Appeal Process.
Exceptions to the repeat course fee requirement shall be based only on extenuating circumstances, or financial hardship.
Those circumstances determined by the University to be exceptional and beyond the control of the student. These may include, but not be limited to, the following:
- Medical condition or serious illness preventing completion;
- Death of an immediate family member;
- Involuntary call to active duty; or,
- Other emergency circumstances or extraordinary conditions.
Special Limitation: students who withdraw or fail a class due to extenuating circumstances may be granted an exemption only once for each class.
Should include, but not be limited to, the following:
- Qualification for federal need-based financial aid; or,
- Other documented financial hardship may be considered.
For details, contact Student Account Services (MH 109) at 407-823-2433.
Major, Minor, Undergraduate Certificate Policies
Policy for Undeclared Students
All students at the University of Central Florida are expected to officially declare a major prior to earning 45 college credit hours (this includes credits earned from college-level exam placement, Dual Enrollment, advance placement and international baccalaureate). An administrative Hold to prevent future university registration will be placed on the records of all students that have not declared a major. Students must meet with an academic advisor (within Student Development and Enrollment Services, the Colleges, or Regional campuses) to have the hold released.
The University assigns the major that the student indicated on the “Application for Admission or Readmission.” It is the student’s responsibility to make appropriate major changes. Students who change majors between different colleges must adopt the most current Catalog. Students changing from a declared major to an “Undeclared” or “Undecided” major also must adopt the most current Catalog. For each of these students, the University automatically will update the Catalog year when processing the change in major. Students may retain their Catalog when changing tracks/concentrations within the same major (e.g., English: Literature to English: Creative Writing), or when moving from a “Pending” category to the equivalent major (e.g., “Pre-Accounting” to “Accounting”). If the new major is a different subject from the “pending” major (e.g., “Accounting Pending” to “History”), the student must adopt the most current Catalog and the University automatically will update the Catalog year when processing the change in major. If they have not interrupted residency, students entering UCF in an “Undeclared” or “Undecided” category may retain their Catalog when initially selecting a major. Students can change majors online at https://my.ucf.edu > Student Self Service > Student Center > other academic (drop down menu) > Change Major: Request. Follow the directions on that page.
A Minor is a complement to a bachelor’s degree program/major requiring at least 18 credit hours in a field. A student may declare a minor at any point during the first term of enrollment up to but no later than the online submission of the online “Intent to Graduate Form.” Students strongly are urged to declare a minor as early as possible. Minors are optional unless required by your specific major. All graduation requirements (i.e., the minor and major) must be from a single UCF Undergraduate Catalog for which a student is eligible. Minors must be certified at the same time as the student’s baccalaureate degree. Unless a second degree is earned, certification will not be made at a later time even if additional courses have been completed. Students can declare, change, or drop minors online at https://my.ucf.edu > Student Self Service > Student Center > other academic (drop down menu) > Change Major: Request. Follow the directions on that page.
An undergraduate Certificate is a supplement to the bachelor’s degree program/major. Certificates are optional. Students must be admitted in a degree-seeking program to be eligible to receive an undergraduate Certificate, and a Certificate will only be granted together with completion of a UCF baccalaureate degree. All graduation requirements (i.e. the certificate and major/minor) must be from the same UCF Undergraduate Catalog for which a student is eligible. Certificates can be declared or changed online at https://my.ucf.edu.
Student records submitted become the property of the University and cannot be returned to the student or released to a third party. Copies of student records will be released only upon receipt of a written request signed by the student. Student records are stored in paper form or are digitally scanned. Once the student has been absent from the University for three academic years, all records may be transferred to optical disk storage and the paper copies destroyed.
Family Educational Rights and Privacy Act (FERPA)
The procedures for protecting the confidentiality of student records are based on state regulations and the federal Family Educational Rights and Privacy Act of 1974. FERPA affords students certain rights with respect to their education records. They are:
- The right to inspect and review the student’s education records within 45 days of the day the University receives a written request for access. Students should submit to the University Registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they desire to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed;
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. The student may ask the University to amend a record that he or she believes is inaccurate or misleading. The student should write the University official responsible for the record, clearly identify the part of the record to be changed, and specify why the current record is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing;
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, National Student Clearinghouse, or collection agent); designated employees or qualified employees of institutions engaged in joint instructional activities or programs with UCF; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility; and
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by a State University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington DC, 20202-4605
FERPA authorizes the University to classify certain information concerning students as “directory information,” which means that it may be released to anyone upon request. Directory information at UCF includes:
- current mailing address
- telephone number
- date of birth
- major field of study
- dates of attendance
- enrollment status
- degrees and awards received
- participation in officially registered activities and sports
- athletes’ height and weight
The University extends to students the opportunity to withhold even directory information from disclosure, by opting out of the University’s directory information policy. Students can do this online at https://my.ucf.edu > Student Self Service > Student Center > Personal Information > FERPA/Directory Restriction or complete the Directory Disclosure/Release Authorization form available at the Registrar’s Office (MH 161) or at http://www.registrar.ucf.edu, requesting that this information be withheld.
FERPA also authorizes the University to forward educational records to other agencies or institutions that have requested the records AND in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer.
All other disclosures of education records and information will be made in accordance with FERPA. In most cases, but not all, this requires the student’s prior written and signed consent. The Golden Rule outlines the University procedures for confidentiality. For additional information describing FERPA policy, enter the Department of Education Family Policy Compliance Office website at http://www.ed.gov/offices/OM/fpco/.
Higher Education Act
Lists, descriptions, and sources of information required for disclosure under the Higher Education Act may be obtained from the Registrar’s Office (MH 161) or from http://www.registrar.ucf.edu/hea/.
Accelerated Educational Opportunities
The University of Central Florida provides a number of options by which students may shorten the time required to complete the baccalaureate degree. These options permit the University to recognize high levels of academic achievement and acquisition of knowledge prior to or during attendance at the University. Procedures that may be used include the Advanced Placement Program (AP), the College Level Examination Program (CLEP), University Course Credit by Examination, DANTES, and the International Baccalaureate. A maximum of 45 credit hours in any combination of extension, AP, IB, correspondence, CLEP, Armed Forces Service School Credits, and University Credit by Examination will be accepted by the University for application toward an undergraduate degree. In addition, there are accelerated Undergraduate - Graduate Programs linking the bachelor’s and Master’s degree listed in the Undergraduate Catalog.
UCF Test Credit equivalencies are determined by department faculty based on State of Florida equivalency guidelines.
Test credit is applied according to the published policy at the time the exam is taken.
Advanced Placement Program (AP) (see table)
Students who have participated in the Advanced Placement Program in high school and have received a score of 3, 4, or 5 on the national examinations will receive college credit in the appropriate subject areas. Students should consult their high school guidance counselor or write to the Educational Testing Service, Princeton, NJ 08540, for additional information. The table labeled “Advanced Placement Exams” provides information related to Advanced Placement examination areas and subtest areas for which credit may be awarded.
Advanced Placement Language (all modern languages)
A score of 3 earns a minimum of one semester (min. 3 credits - XXX 2230 or 2200) of 2000-level language. A score of 4 or 5 earns a minimum of two semesters (min. 6 credits XXX 2230 and 2231 or XXX 2200 and 2201) of 2000-level language. No literature credit will be awarded for AP foreign language exams.
Advanced Placement Literature (all modern languages)
A score of 3 earns a minimum of one semester (min. 3 credits) of introductory literature. A score of 4 or higher earns a minimum of two semesters (min. 6 credits) of introductory literature.
Advanced Placement Latin
The AP Latin course focuses on one or two authors. Students either study Vergil, or follow a “Latin Literature” syllabus that includes Catullus and either Horace, Ovid, or Cicero. A minimum of one semester (min. 3 credits) should be awarded for a score of 3 or higher.
|AP Latin: Vergil
|AP Latin: Latin Literature
||LNW 3700 (number unique to exam)
International Baccalaureate Program (see table)
Students who have participated in the International Baccalaureate program in high school may receive a maximum of 30 hours of credit for scores of four or higher in the subsidiary and higher level program areas. The table labeled “International Baccalaureate” provides information related to the International Baccalaureate program credit.
International Baccalaureate (all modern languages)
International Baccalaureate offers examinations in many languages and literatures at different levels: B, A2, and A1. Most students in Florida take English as their A1 level language (literature for native or near-native speakers) and one or more foreign language B exams. Within each category, there are “standard” and “higher” level examinations. Institutions may wish to award additional credit for higher-level exams.
Language B (most common)
Students earn a minimum of one semester (3 credits) of language credit at the Elementary Language II or equivalent level (usually 1121C) level for a score of 4. Students who score 5-7 earn a minimum of two semesters (min. 6 credits) of Elementary Language II and Intermediate Language I or their equivalents (usually 1121C/2200) level. No literature credit will be awarded for International Baccalaureate Language B exams.
Language A2 (language and literature courses for highly proficient speakers; uncommon in Florida)
No direct equivalent. Content of Language A2 varies widely. Minimum 3 credits language or literature for score of 4, 6 credits of language or literature for a score of 5-7.
Language A1 (literature courses for native speakers; languages other than English)
No direct equivalent. Content of Language A1 varies widely. Minimum 3 credits in literature for score of 4, 6 credits for score of 5-7.
LNW 3700. This is a unique number assigned to this exam. The IB Latin course includes a reading component and a selection of two out of four authors on a list that changes periodically. Minimum 3 credits for score of 4, 6 credits for score of 5-7 (all exams for diploma holders, higher level exams only for others).
College Level Examination Program (CLEP) (see table)
Credit is awarded for scaled scores of 50 or higher on computer-based CLEP exams taken after July 1, 2001. A percentile score of 50 or higher is required on CLEP examinations taken prior to July 1, 2001. CLEP credit may be earned by CLEP subject examinations. Successful completion of CLEP examinations means performance at or above the minimum qualifying score. CLEP credit cannot be used to reduce a grade point deficiency. For example, CLEP cannot be substituted for a grade awarded for a previously completed course. CLEP may not be used to fulfill the senior institution requirements.
Awarding of CLEP credit is subject to the conditions listed below.
- Credit may be awarded in the CLEP subject examination area, provided the student: a) is not within 60 credit hours of graduation; b) has not previously received comparable college course credit in the CLEP examination area; c) does not receive comparable college credit in the CLEP examination area in the same term the examination is taken or in a subsequent term; d) has not previously completed, failed, nor received credit by UCF (transfer or otherwise) in a more advanced course in the examination area; and e) does not complete nor receive credit by UCF (transfer or otherwise) in a more advanced course during the term in which the CLEP examination is taken.
The table labeled “College Level Examination Program” provides information related to the CLEP examination areas and subtest areas for which credit may be awarded. In addition, this table delineates the minimum qualifying score and the UCF course for which each examination can substitute.
CLEP Language Examinations
A score of 50 on any of the language exams earns a minimum of one semester (4 credits) of Elementary Language I or equivalent level (generally numbered 1120). A score at or above the second CLEP threshold level (currently 59 for French, 60 for German, or 63 for Spanish) earns a minimum of two semesters (8 credits) of Elementary Language I and II or equivalent level (generally numbered 1120C-1121C). No literature credit should be awarded for CLEP foreign language exams.
Credit by Examination
Regularly enrolled (excludes transient and non-degree) undergraduate students at the University of Central Florida may obtain credit for specific University courses through departmental examinations. A student who believes he or she has acquired the knowledge and/or skills of a specific University course should consult his or her advisor and the chair of the department in which the course is offered to arrange for an examination. Degree credit will be awarded for those courses successfully completed by departmental examination. Credit by examination may not be used to reduce the 30 credit hours residency requirement. Credit by examination will not be given for any course lower in content than courses in the same discipline in which students are currently enrolled or which they have already completed or failed. Permission to take an examination is approved by the chair of the department and the dean of the college in which the course is offered.
Cambridge AICE Exams (see table)
The Advanced International Certificate of Education (AICE) program is an international, advanced secondary curriculum and assessment program equivalent to the British system of “A-Levels.” Information about the program, including course syllabi, can be found online at http://www.cie.org.uk/qualifications/academic/uppersec/alevel.
DANTES Examination Credit (see table)
The University will award credit to students presenting qualifying scores in DANTES examinations. The table labeled “DANTES Subject Standardized Tests (DSST)” provides information related to the Dantes Examination credit. For additional information: http://www.getcollegecredit.com.
Excelsior College Examinations (see table)
The table labeled “Excelsior College Examinations” provides information related to the Excelsior examination areas and subtest areas for which credit is awarded. More detailed information about Excelsior College Examinations, including detailed test descriptions, can be found online at http://www.excelsior.edu.
UEXCEL Credit by Examination (see table)
The table labeled “UEXCEL Credit by Examination” provides information related to the UEXCEL program developed jointly by Excelsior College and Pearson. More detailed information about the UEXCEL program, including test descriptions can be found online at http://www.uexceltest.com/about-uexcel.